CDI INFO

Privacy Policy

VA Linux Systems Japan K.K. (hereinafter referred to as "the Company") has established this Privacy Policy (hereinafter referred to as "this Policy") to outline the handling of users' personal information in connection with the services (hereinafter referred to as "the Services") provided on this website (www.cdi-info.jp)

This Policy explains the types of personal information the Company collects, how it is used and disclosed, and how users can manage their own personal information.

  1. Business Operator Information

    VA Linux Systems Japan K.K.
    TOYOSU FORESIA 13F, 3-2-24, Toyosu, Koto-ku, Tokyo 135-0061, Japan
    President and CEO Teruyoshi Hazama

  2. Collection of Personal Information

    When collecting personal information, the Company will clearly define its intended purpose in advance, ensuring that collection is conducted lawfully, fairly, and within the scope of legitimate business activities.

  3. Purpose of Use

    Personal information will be used only for the following purposes:

    Customer Information

    ① Fulfillment of contractual obligations
    ② Business-related communications
    ③ Providing information about the Company’s products, services, seminars, and exhibitions
    ※ Customer information includes details from business cards exchanged with the Company.

    4. Inquiry Information

    ① Used solely for responding to inquiries, communications, and requests.

    Any changes to the purpose of use will only be made if deemed reasonably relevant.
    Users will be notified of such changes via the Company’s prescribed methods, including website announcements.

  4. Outsourcing of Personal Information Handling

    If personal information is outsourced to third parties, the Company will establish appropriate contracts and ensure proper supervision and management.

  5. Disclosure of Personal Information to Third Parties

    Personal information collected by the Company will not be disclosed to third parties except in the following cases:

      When required by law

    • When it is necessary to protect life, health, or property, and obtaining consent is difficult
    • When it is necessary to improve public health or promote children's healthy development, and obtaining consent is difficult
    • When cooperating with government agencies or legally authorized entities, and obtaining consent may interfere with legal procedures

  6. User Rights Regarding Personal Information

    Please be sure to fill out the following information regarding your request.

    • Date, Name, Address, Phone Number, Email Address
    • Company name, department
    • Relationship to VA Linux (individual, business relationship, stakeholder, employee, retiree)
    • Relationship to a customer and relevant personal information (customer or their representative)
    • Reporting method (e-mail or postal correspondence)
    • Detail and reason for inquiry
    • Identification information (We will confirm it within the limits of retained personal information)

  7. Handling of Personal Information on External Websites

    We cannot be responsible for the handling of personal information on websites other than our own that are linked to websites operated by our company. We recommend that you check the security of your own personal information on websites other than our own.

  8. Contact Information

    For inquiries regarding personal information, please contact: Email: webmaster@valinux.co.jp

  9. Personal Information Management Supervisor

    General Manager, General Affairs & Accounting Department

  10. Contact for Personal Information Inquiries

    VA Linux Systems Japan K.K.
    General Affairs and Accounting Department
    TEL: +81-3-5859-4600
    Email: webmaster@valinux.co.jp
    Office Hours: 9:30 - 17:00 (excluding weekends & holidays)

  11. Authorized Personal Information Protection Organization & Complaint Contact

    Japan Information Processing Development Center (JIPDEC)
    Roppongi First Building, 9-9 Roppongi 1-chome,
    Minato-ku Tokyo, 106-0032 Japan
    TEL: +81-3-5860-7565

  12. Safety Management Measures

    Our company implements the following security management measures.

    1. Formulation of Basic Policy

      To ensure the proper handling of personal information, we have formulated and published our "Personal Information Protection Policy".

    2. Formulation of Rules for Handling Personal Information

      We have formulated and established rules for handling personal information, including handling methods, responsible persons/employees and their duties, etc.

    3. Organizational Security Control Measures
      1. ① We have appointed a Chief Privacy Officer to oversee the handling of personal information, clarified the scope of personal information handled by employees and the employees concerned, and established a reporting and communication system, and have established a reporting and communication system for the Chief Privacy Officer if violations of the Personal Information Protection Law or handling regulations are discovered.
      2. ② We will conduct an annual inventory of the handling of personal information and also conduct appropriate audits by the auditing department.
    4. Human Security Management Measures
      1. ① We will train our employees once a year on the handling of personal information.
      2. ② We have stipulated matters concerning the maintenance of confidentiality of personal information in our employment regulations.
    5. Physical Security Management Measures
      1. ① In areas where personal information is handled, we control the entry and exit of employees and have taken measures to prevent personal information from being viewed by unauthorized persons.
      2. ② We have taken measures to prevent the theft or loss of equipment, electronic media, documents, etc. that handle personal information.
    6. Technical Security Control Measures
      1. ① We have implemented access control to limit the scope of the personal information database, etc. handled by the person in charge.
      2. ② We have established a system to protect the information system that handles personal information from unauthorized access from outside.
    7. Understanding the External Environment
      1. We have confirmed that personal information will not be provided to third parties in foreign countries for the handling of personal information.
  13. Copyright & Image Rights

    All website content, including text and images, is protected by copyright and image rights. Unauthorized use or reproduction is strictly prohibited.

  14. Policy Creation & Revision Dates

    Established: July 25, 2024